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All Portsmouth City Council staff (excluding school staff) need to use the Fusion iExpenses to claim business expenses.

You need to complete the iExpenses eLearning course on the Portsmouth Learning Gateway (PLG) before you submit an expenses claim:

  • Login to the PLG – if you don’t know your login details click Forgotten your login details?
  • Select eLearning within the tabs at the top of the page.
  • Search for iExpenses in the course search box (located below the PCC logo).
  • iExpenses and Mileage Claims should appear in your search results.
  • Select Take this course.

Please also read and understand the Travel and Subsistence Policy on the Policy Hub before you undertake any travel or incur any subsistence costs on behalf of the council. To find the policy, open the Policy Hub and search for travel and subsistence.

What is iExpenses

Fusion iExpenses allows you to enter, submit and monitor the progress of your expense claims from approval through to payment.

Expense payments will be made direct to your bank account and you will receive a confirmation email confirming payment.

You may claim on behalf of someone else using iExpenses if they are on holiday or do not have access to a laptop.

How do I claim expenses on iExpenses?

Fusion iExpenses guidance and training includes a quick guide and video tutorials. These will show you step by step how to claim, submit and approve expenses. Video tutorials are hosted on Microsoft Stream.

Video tutorials

All video tutorials are available to watch via Microsoft Stream.

Disclaimer

  • only one expense claim per month per person can be submitted
  • each item of expenditure will be audited against the Travel and Subsistence Policy
  • any item which contravenes the rules will be rejected

Approval and payment

Your line manager must approve your claim on or before the 14th day of the month to ensure payment is made before the last working day of the month.

Claims must be completed and approved by the last working day prior to the 14th if this day falls on a weekend or bank holiday.

For more information

Expense claim queries

Travel and Benefit Team: Travel&BenefitsHFS@portsmouthcc.gov.uk

Expense claim payment queries

Payments Team: PaymentsGroupHFS@portsmouthcc.gov.uk