Fusion offers a smarter way to buy goods and services. We can use its streamlined and automated tasks to pay suppliers quickly and efficiently.
Fusion allows us to:
- create purchase requisitions
- approve purchases
- receipt goods and services
- pay invoices for receipted goods and services by the Central Payments Team
All purchase orders begin as requisitions and Fusion automatically generates purchase orders once approved.
Here are the simple steps to purchasing through Fusion:
1. Creating purchase orders
You are responsible for raising your own purchase requests through Fusion for goods and services you want to purchase.
Purchase requests are known as Purchase Requisitions in Fusion. Requisitions automatically convert to Purchase Orders once approved in Fusion and these are then sent to suppliers.
2. Approving purchase orders
Requisitions are automatically approved if amounting to less than £50. Cost centre managers are responsible for approving transactions of more than £50. Approval can be made via notifications sent in Fusion or sent via email.
3. Receipting the goods or service when delivered
When the goods or services are delivered you must receipt the orders in Fusion to confirm they have been received.
This enables the Central Team to promptly pay the invoice when it is received without needing to contact you further.
If an invoice is received by the Central Team and the receipt has not been processed, then the invoice will go on hold. You will receive an e-mail reminder to do a receipt.
The invoice cannot be paid until you have confirmed that goods or services have been received by receipting them within Fusion.
4. Paying invoices
Suppliers submit invoices to the Central Team with the Purchase Order number generated through Fusion. The invoice will be paid through Fusion after it has been matched to a PO and receipt.